Products
- Space Planning & Management
- Asset Management
- Building Operations
- Real Estate Portfolio Management
- Capital Project Management
- Move Management
- Workplace Services
- Extensions & Frameworks
- Environmental & Risk Management
Space Inventory & Performance
Evaluate and plan space usage to maximize efficiency and decrease total occupancy costs
Benefits
• Delivers flexible, self-service reporting for effective space allocation and cost control
• Improves evaluation of building performance and enables accurate benchmarking
• Enhances design/planning capabilities to use space more efficiently
• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of tasks
Read morePersonnel & Occupancy
Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing
Benefits
• Provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes
• Improves forecasting accuracy for future needs based on current room availability and planned occupancy growth
• Simplifies assignment of employees to temporary or permanent available space using highlighted drawings
• Communicates occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports
• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks
Read moreSpace Chargeback
Streamline the chargeback process to increase space accountability and reduce occupancy costs
Benefits
• Improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs
• Assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions
• Satisfies flexible reporting needs with easy-to-use Web-based features and forms to modify out-of the-box reports
Read moreStrategic Master Planning
Align facilities and infrastructure development with plans by evaluating historical use and forecasting future needs
Benefits
• Assists in developing facility and infrastructure plans of various time frames to best align with organizational needs
• Avoids tying up valuable capital by accurately forecasting costs based on historic information
• Maximizes operational efficiencies by mapping departmental affinities
• Keeps costs under control by seamlessly transitioning strategic program information to space planners
Read moreAsset Portal
Track and manage physical assets to improve data accuracy, increase asset utilization, and optimize acquisition or disposition decisions.
Benefits
• Delivers improved furniture and equipment utilization rates, which can reduce capital expenditures by as much as 10% annually
• Tracks and manages asset ownership and usage to increase organizational accountability and promote redeployment opportunities
• Ensures compliance with financial accounting requirements and/or regulatory mandates
• Establishes a coherent process for integrating asset planning, acquisition, tracking, disposal and investment recovery
• Maintains an accurate inventory of network infrastructure to facilitate improved planning and a high level of internal customer support
Read moreFurniture & Equipment Management
Monitor and control physical asset cost and utilization to increase organizational accountability
Benefits
• Manages asset ownership and usage to increase organizational accountability and reduce costs
• Reduces the need for write-offs by tracking the location and depreciation of assets
• Facilitates trial layouts for analyzing various move options before executing them
• Executes simple moves, adds, and changes to maximize/minimize disruption and sustain productivity
• Analyzes the financial impact of furniture and equipment inventories
Read moreTelecommunications & Cable Management
Manage every aspect of your network infrastructure to facilitate planning, improve asset management, and enhance customer service
Benefits
• Shortens the planning process by maintaining a well-documented physical network and simplifies trouble-shooting tasks
• Extends the lifecycles of telecommunications and data assets by facilitating reassignment of surplus items
• Coordinates information and resources among responsible departments to ensure employees get network access quickly
• Manages telecom inventory from the Web or intranet to facilitate organizational efficiency
Read moreOn Demand Work
Schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction
Benefits
• Simplifies the request, dispatch, and feedback processes of maintenance tasks to improve service provision
• Reduces operating costs through automated workflows and streamlined communication
• Provides a seamless link to Service Level Agreements (SLAs) to enforce standards and increase efficiency
• Enables improved forecasting of maintenance and capital budgets
• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks
Read morePreventive Maintenance
Streamline and automate the PM process to proactively maintain critical assets, minimizing downtime and repair expense
Benefits
• Streamlines and automates the PM process to improve operational efficiency
• Minimizes operational equipment downtime and costly repairs
• Extends useful service life of physical assets resulting in reduced capital outlays
• Improves planning by capturing metrics on costs, resource usage, service provider workload/performance, equipment maintenance history, and more
• Delivers cost-efficient, closed loop Enterprise Asset Management (EAM) as part of the integrated, Web-based ARCHIBUS product suite
Read moreCondition Assessment
Track and effectively manage deferred maintenance liabilities to mitigate risk and enable a closed loop process in taking corrective actions
Benefits
• Mitigates risk by prioritizing problems for correction, based on objective measures and organizational needs
• Enables proactive identification of deficiencies to extend asset service life
• Demonstrates how costs are associated with corrective measures to justify budgets
• Reduces administrative cost by establishing a closed loop assessment and resolution process costs
Read moreCall Center Wizard
Streamline work order and help desk processing to improve efficiency and customer satisfaction
Benefits
• Streamlines the work order process to reduce administrative costs and improve customer satisfaction
• Reduces processing time by displaying critical information and filtering out irrelevant data
• Updates work orders instantly to provide up-to-the-minute status reports
• Deploys quickly and easily with minimal training while maintaining existing business practices
Read morePortfolio Management
Improve the analysis and management of real estate assets to align the portfolio with the organizational mission
Benefits
• Improves asset stewardship through comprehensive tracking and analysis of portfolio holdings
• Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions
• Enhances root cause analysis to sustain appropriate service levels
• Reduces administrative costs through quick and intuitive data entry
Read moreLease Administration
Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties
Benefits
• Automates processes for lease tracking and management
• Improves access of lease information to facilitate easy analysis and reporting
• Streamlines tracking of landlord and tenant responsibilities to avoid unnecessary charges
• Minimizes errors and speeds data entry through intuitive prompts, reducing administrative costs
Read moreCost Administration
Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs
Benefits
• Improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities
• Provides visibility to help align occupancy cost structure with organizational mission
• Decreases frequency and expense of errors with streamlined processes that track all portfolio lifecycle costs
• Reduces administrative overhead by eliminating manual processes
Read moreCost Chargeback & Invoicing
Improve the process of charging back costs, issuing invoices, and tracking receivables to reduce administrative expense
Benefits
• Increases transparency of costs to improve real estate portfolio decision-making
• Improves operational efficiency through simplified chargeback/invoice/payment processing
• Decreases administrative errors with automated chargeback calculations and invoice/payment monitoring
• Streamlines chargeback and invoicing processes through intuitive Wizard-based interfaces
Read morePortfolio Forecasting
Evaluate, forecast, and allocate space needs and associated occupancy costs using multiple scenarios and time periods
Benefits
• Delivers structured information and decision support for space/master planning
• Provides consistent multi-year space/cost forecasts without having to use a CAD tool
• Reduces administrative costs through rapid projection and allocation capabilities
• Projects annual costs to departments/cost centers based on space allocation forecasts
Read moreCapital Budgeting
Master the capital budget cycle to achieve improved, centralized strategic planning across the organization
Benefits
• Summarizes all capital planning activity in a consistent format to prioritize programs and projects, coordinate activities, and budget resources
• Develops a centralized methodology to efficiently manage capital projects across multiple departments and sites
• Enables “what-if” planning to reduce business interruption and cost overruns
• Integrates condition assessment, capital budgeting, and project management functions to better allocate budget and resources for complete end-to-end planning
Read moreProject Management
Manage projects, from an owner's perspective, so they remain on-schedule and within budget
Benefits
• Creates a central repository for a “Top-Down” perspective of program and project priorities, actions, and costs
• Facilitates a collaborative process to allow project members to synchronize information at different locations or organizational units
• Provides clear, weighted performance scorecard views of multiple programs and/or projects to identify late or over-budget components at a glance
• Streamlines project oversight via consolidated views displaying milestones, tasks, and status changes to all project members
• Reduces administrative burden by leveraging existing data
Read moreCondition Assessment
Track and effectively manage deferred maintenance liabilities to mitigate risk and enable a closed loop process in taking corrective actions
Benefits
• Mitigates risk by prioritizing problems for correction, based on objective measures and organizational needs
• Enables proactive identification of deficiencies to extend asset service life
• Demonstrates how costs are associated with corrective measures to justify budgets
• Reduces administrative cost by establishing a closed loop assessment and resolution process costs
Read moreCommissioning
Collect, coordinate and share building information to identify and correct design/build issues prior to occupancy
Benefits
• Streamlines the verification process that a facility and its systems meet the as-designed specifications and owner requirements
• Provides the mechanism to identify and correct problems early in the design/build process
• Reduces costs associated with post-occupancy troubleshooting, claims, and corrective work
• Optimizes downstream building performance by providing the tools to support continuous improvement in energy and operational cost savingsEnterprise Move Management
Streamline the entire move/add/change process, from single-person to multi-phased moves, to reduce costs and minimize organizational disruption
Benefits
• Streamlines the entire move process, including requests, approvals, updates, and related action items to reduce overall costs and optimize churn rates
• Increases customer satisfaction by reducing downtime and minimizing move errors
• Improves communication, coordination, and collaboration between in-house and external resources with rules-based workflow processes
• Generates trial layouts, move analytics, and intelligent dashboards which help enable continuous process improvement
• Integrates rapidly with existing Human Resources and Financial systems enabling the timely distribution of updated personnel and cost center information
Read moreReservations
Simplify scheduling and management of shared use space to increase efficiency and optimize utilization from desktop and mobile devices
Benefits
• Secures shared space and resources with self-service Web forms, and avoids double bookings
• Improves productivity by streamlining invitations to participants via integration with most email clients
• ARCHIBUS Reservations Plugin for Microsoft Outlook™ lets individuals make room reservations within the Outlook client
• Extension for Microsoft Exchange handles all reservations and updates. Also, changes in Exchange Calendars flow directly to Web Central
Read moreService Desk
Provide a centralized, self-service portal for common service requests to promote organizational efficiency and reduce administrative costs
Benefits
• Streamlines requests for all services through simple forms, intelligent workflows, and automated notification of status changes
• Reduces administrative overhead and operating costs by enabling a self service environment
• Increases efficiency by enforcing Service Level Agreements (SLAs) to control resource access and standards
• Improves performance measurement/analysis and elevates customer satisfaction
Read moreHoteling
Promote space efficiency, reduce carbon footprint, and flexible work arrangements through a shared workspace program
Benefits
• Lowers real estate and associated costs by improving space utilization and enabling the disposition of excess inventory
• Reduces overall carbon emissions and workplace operating costs based on a smaller, more efficient facilities footprint resulting from improved space utilization
• Provides flexibility to accommodate a mobile workforce and increase employee satisfaction
• Allows easy implementation of chargebacks to encourage responsible and efficient use of space
Read moreFleet Management
Optimize the utilization and performance of your mobile assets
Benefits
• Optimizes fleet utilization and avoids unnecessary capital investment
• Boosts fleet availability through improved preventive maintenance
• Lowers operating costs by enabling implementation of experience-based maintenance programs
• Promotes compliance with fleet policies and operating proceduresSmart Client Extension for Revit
Integrate facilities and infrastructure data with BIM models over the Web for comprehensive building lifecycle management and reporting
Benefits
• Provides an intuitive, graphical bi-directional link to Revit using Web Services, enabling an easy, incremental approach in transitioning to BIM technology
• Supports all facility management elements in BIM models
• Puts BIM data to work immediately for building operations-related processes
• Connects seamlessly to ARCHIBUS applications for increased productivity and data accuracy
Read moreGeospatial Extensions for ESRI®
Link facility and infrastructure data with the intuitive power of geospatial technology to make informed decisions
Benefits
• Improves organizational collaboration and decision-making by providing geospatial business intelligence for sites, space, infrastructure, and physical assets
• Combines real estate, facility, and infrastructure with geospatial information to provide visual representations that improve analysis for competitive advantage
• Allows both interior and exterior data to be queried simultaneously to visualize an organization's assets and streamline enterprise workflow processes, enabling business transformation
• Leverages ESRI's pre-eminent expertise in aggregating mapping and geospatial information quickly and at low cost
Read moreMobile Framework
Accelerate service delivery with secure, real-time access to ARCHIBUS data from smart phones and tablets
Benefits
• Gives immediate access to graphical and non-graphical reports, forms, and views — anytime, anywhere - after initially connecting to a Wi-Fi, Internet, or cellular network
• Lowers the overall cost of providing a two-way exchange of information to/from a centralized repository to mobile-enabled personnel
• Supports hybrid mobile deployments, with an open-standard development environment for easy enhancement
• Supports semi-connected native mobile apps to ensure work continuity and productivity even when there is no connection available
Read morePerformance Metrics Framework
Delivers KPIs, trends, and other performance data about your real estate, infrastructure and facilities operations and their finances
Benefits
• Obtain a balanced-scorecard view of portfolio health and align it with organizational strategy
• Gain a comprehensive overview of facility processes with drill-downs
• Manage leased and owned space more cost-effectively with intelligent analytics
• Lower operational costs and improve return on net assets and cash flow with facility performance metricsEnvironmental Sustainability Assessment
Measure performance indicators and mitigate risk to reduce an organization’s carbon footprint and achieve other environmental goals
Benefits
• Establishes proactive sustainability processes that can improve operational efficiencies, enhance stakeholder work environments, and boost asset value
• Identifies which assets should be repaired, renovated or replaced to achieve environmental efficiency goals or support an existing LEED™ or BREEAM® rating program
• Improves capital budgeting and planning capabilities by tracking costs and budgets associated with environmental deficiencies
• Increases efficiency of sustainability efforts by integrating assessment with work order management and by using a unified data repository
Read moreEnergy Management
Track and manage energy use to control costs, reduce carbon footprint, and mitigate risk
Benefits
• Lowers annual energy costs, typically by 5% (or approximately $0.10 – 0.20 USD per square foot of space/year) and reduces carbon footprint
• Provides audit capabilities to easily access, aggregate, and evaluate consumption patterns as the basis to renegotiate rates and consolidate energy providers
• Reduces business risk and exposure to changes in energy costs or carbon emissions regulation through “what-if” analyses
• Improves decision-making by aligning energy spending to organizational priorities
Read moreGreen Building
Achieve carbon footprint and environmental sustainability certification goals for individual buildings or across an entire portfolio
Benefits
• Delivers an information framework to help reduce overall carbon footprint
• Facilitates compliance with internal or external reporting requirements
• Streamlines the computation and comparison of greenhouse gas emissions for all buildings in a portfolio and tracks changes over time
• Tracks progress, evaluates payback, and identifies best practices to simplify sustainability certification and requalification initiatives
Read moreWaste Management
Track and manage waste streams from generation through disposition to minimize health and regulatory risk
Benefits
• Simplifies the process for tracking and managing hazardous waste streams to sustain a safe working environment
• Decreases the risk of fines or litigation surrounding hazardous waste storage and disposal procedures
• Increases the visibility and improves accountability for waste reduction or recycling initiatives to help reduce carbon footprint and improve LEED or other sustainability scores
• Reduces the cost and effort of satisfying waste audit and reporting requirementsEmergency Preparedness
Ensure business continuity and expedited recovery in the event of a disaster
Benefits
• Provides a proactive emergency operations management posture that can potentially save lives, protect property, and reduce insurance costs
• Enables quick access of accurate information to make critical life-safety decisions during a disaster
• Organizes information to implement disaster recovery plans and quickly resume normal operations
• Assists in expediting insurance claims and negotiating more favorable coverage termsCompliance Management
Manage complex compliance requirements proactively to help mitigate risk, ensure safe work environments, and reduce administrative burdens
Benefits
• Ensures a safe, productive work environment by implementing a structured process to comply with regulations, codes, and/or best practices
• Minimizes the likelihood of regulatory actions including monetary fines and/or costly litigation resulting from inadequate compliance oversight
• Lowers the overall cost of maintaining a comprehensive, defensible compliance program by reducing administrative time spent on data collection, notifications, and document management
• Helps reduce the number of Environmental Health and Safety (EH&S) incidents and insurance premiums associated with them by identifying and correcting compliance gaps
Read moreClean Building
Streamline the time-consuming and highly-regulated process of identifying and abating indoor environmental hazards
Benefits
• Facilitates a safe working environment for building occupants by reducing potential exposure to hazardous materials
• Minimizes the potential for expensive litigation and monetary damages resulting from regulatory actions and/or occupational illnesses
• Averts costly operating shutdowns, loss of facility use, penalties, or fines resulting from hazardous material violations
• Reduces operational costs for regulatory compliance by streamlining the process of identifying, locating, sampling, documenting, and abating hazardous materials
Read moreEnvironmental Health & Safety
Gain control over workplace safety incidents, personal protective equipment (PPE), training, medical monitoring, and work restrictions
Benefits
• Provides a proactive process to identify, evaluate, and correct health and safety risks in the workplace
• Enables the reduction of medical claims, disability compensation, and loss of productivity because of workplace-related injury or illness
• Delivers efficient tracking and follow-up of health and safety incidents to minimize risk and liability to the organization
• Reduces the overall cost of administering a comprehensive, defensible health and safety program
Read moreMaterial Safety Data Sheets
Retrieve material safety information quickly to help protect individuals from hazardous chemicals and reduce regulatory compliance costs
Benefits
• Minimizes risk of serious injury to building occupants and first responders in the event of an accident
• Reduces the administrative cost and effort in maintaining an up-to-date Material Safety Data Sheets (MSDS) library
• Satisfies chemical safety and inventory documentation reporting obligations efficiently
• Enables first responders to quickly and reliably retrieve critical chemical safety information during an emergency